Voice and Tone
The voice and tone of every story we tell should reflect the personality we established in our brand platform — one that is ambitious, action orientated and accomplished.
Tips
When you write with the Cal Poly voice, you should use straightforward, practical, easy-to-understand language. Use the following writing tips as a stylistic gauge.
- USE EVERYDAY LANGUAGE
Write clearly and in a straightforward tone avoiding jargon, clichés, acronyms or exclamation points. - KNOW YOUR AUDIENCE
The Cal Poly brand appeals to a wide variety of audiences. Know precisely to whom it is you’re writing. - MAKE IT PERSONAL
Establishing a personal connection is important to getting your audience to listen to what you are saying. Use the second person voice—“you” or “your”—to engage and motivate the reader, when possible. - KEEP IT BRIEF
Simplicity is your friend. Establish your main point, and don’t be afraid to omit unnecessary words. - FOCUS ON THE PRESENT
We have a rich history, but we’re doing our most important work right now. Demonstrate Cal Poly’s relevance by telling the world about our work today. - PROVIDE A BENEFIT
What’s in it for the reader? If you can’t answer this question, it’s time to pause and reconsider the piece. - PROVE IT
Our storytelling should feature relevant points of pride, statistics, testimonials and emotion. But use them to support our messaging, not as a substitute for it. - BE ACTIVE, NOT PASSIVE
The Cal Poly experience is all about DOING. Avoid the passive voice. Write about people doing things rather than things being done, or even worse, just happening. - BE ACCESSIBLE AND LESS INSTITUTIONAL
Lofty knowledge is only useful when it is accessible. Address even the most elevated, complex topics in a way that keeps the audience’s understanding in mind. Use analogies, examples or graphics if necessary. - CALIFORNIA’S IN OUR NAME
Always speak to our service to California and its subsequent impact on the world.