Cal Poly Report Submission Guidelines
The Cal Poly Report is our official employee newsletter, providing university news and listings for sponsored or sanctioned Cal Poly events. We publish the Cal Poly Report every Wednesday except during academic breaks. The newsletter is published monthly during summer quarter.
Submitting Your Listing
Your text, photos and designated approval form (if applicable) will need to be emailed to us with the subject line "For Cal Poly Report" by 5:00 p.m. the Thursday before publication beginning April 25. For prior issues, the deadline will remain 12:00 p.m. the Friday before publication.
Submissions received after the deadline will be published in the next available issue. Submissions may run only one time, with the exception of Catastrophic Leave drive announcements and Employment Opportunities, which can run up to two consecutive weeks. Items are strictly limited to 100 words and should, whenever possible, provide a single link to further information online. All announcements, events and other listings and information must be faculty- and/or staff-focused.
Text Format
Keep submission text as brief as possible and include a link where readers can find more details. Text should list the most important items first (name of event/guest, time, date, day and location), followed by a brief summary, contact details and link. Your listing must be no more than 100 words. We may edit submissions for length, style, clarity and consistency.
Photos
Your submission doesn't need to have an image. In fact, no image is better than the wrong image.
What's the right image? Try to choose images that are easily visible when sized down for the online newsletter. High-resolution photos are preferred.
- Use photographs or illustrations
- Avoid written information on your image
- Avoid logos
- Never use your department logo
- Do not use versions of your flyer
- We will crop to a standard format, typically a variation of a 4x6 image
- Headshots should be cropped without too much extraneous background
Size your image. The Cal Poly Report uses three sizes generally. Dimensions are:
- Rectangle: 72 DPI. Portrait orientation is 600px by 900px. Landscape orientation is 900px by 600px.
- Square: 72 DPI. 600px by 600px.
- Full Column (only approved on a special basis): 72 DPI. 1600px by 900px or 900px by 507px
To ensure accessibility, please include alt text to be used for your image. This is a brief description of the image. You can read more about writing your alt text, and much more, on Cal Poly's accessibility page.
Designated Approvers
All items need to be submitted directly by your division's designated approver or contain a signed approval form (PDF). You can also download in a Microsoft Word format.
President's Office
Academic Affairs
Keegan Koberl
756-5062
kkoberl@calpoly.edu
Administration and Finance
Cindy Pilg
756-2171
cpilg@calpoly.edu
Athletics
Connor Leary
756-0275
cleary01@calpoly.edu
Ernesto Perez
756-7297
epere113@calpoly.edu
Cal Poly Partners
Aaron Lambert
756-5856
amlamber@calpoly.edu
Center for Innovation and Entrepreneurship
Stephanie Zombek
714-401-2371
szombek@calpoly.edu
College of Agriculture, Food and Environmental Sciences
Haley Marconett
756-2933
hmarcone@calpoly.edu
AnnMarie Cornejo
756-2427
ancornej@calpoly.edu
College of Architecture and Environmental Design
Alex Flores
756-7444
aflore99@calpoly.edu
Orfalea College of Business
Pat Pemberton
805-235-0555
ppembert@calpoly.edu
College of Engineering
Charlotte Tallman
756-6402
ctallman@calpoly.edu
College of Liberal Arts
Cara King
cking29@calpoly.edu
Bailey College of Science and Mathematics
Nick Wilson
805-235-8008
nwilso28@calpoly.edu
Eileen "Odie" Vavra
805-471-0696
eovavra@calpoly.edu
Faculty Staff Associations
Megan Rivoire
Office of University Diversity and Inclusion (OUDI)
756-2250
diversity@calpoly.edu
Information Technology Services
Alison Robinson
756-2560
arobin31@calpoly.edu
International, Graduate and Extended Education
Britta Numair
756-7608
bnumair@calpoly.edu
Kennedy Library
Shelly Kurkeyerian
756-2374
skurkeye@calpoly.edu
Danielle Dilger
805.756.2345
dpdilger@calpoly.edu
University Communications and Marketing
Sasha Palazzo
756-7155
sapalazz@calpoly.edu
Research and Economic Development
Allie Walter
756-5313
abwalter@calpoly.edu
Strategic Enrollment Management
Includes: Admissions, Data Management, Financial Aid, Institutional Research, and Institutional Effectiveness
Colleen Kasel
cakasel@calpoly.edu
Student Affairs (including ASI)
Tom Johnson
sacomms@calpoly.edu
University Development and Alumni Engagement
Sarah Thien
756-5747
sthien@calpoly.edu
University Personnel
Includes: Academic Personnel, Civil Rights and Compliance, Human Resources, and Employee and Organization Development
Lauren Daly
756-0802
ldaly@calpoly.edu
Past Issues of the Cal Poly Report
Looking for a past issue of the Cal Poly Report? We have them archived.