Cal Poly Report Submission Guidelines
The Cal Poly Report is our official employee newsletter, providing university news and listings for sponsored or sanctioned Cal Poly events. We publish the Cal Poly Report every Wednesday except during academic breaks. The newsletter is published monthly during summer quarter.
Submitting Your Listing
Your text, photos and designated approval form (if applicable) will need to be emailed to us with the subject line "For Cal Poly Report" by 12:30 p.m. the Friday before publication.
Submissions received after the deadline will be printed in the next available issue. Submissions may run a maximum of three times.
The text should follow a pyramid format and list the most important items first (name of event/guest, time, date, day and location), followed by a brief summary and contact details including a link if available. Your listing should be 150 words. We may edit submissions for length, style, clarity and consistency.
Your submission doesn't need to have an image. In fact, no image is better than the wrong image.
What's the right image? Try to choose images that are easily visible when sized down for the online newsletter. High-resolution photos are preferred.
- Use photographs or illustrations
- Avoid written information on your image
- Avoid logos
- Never use your department logo
- Do not use versions of your flyer
- We will crop to a standard format, typically a variation of a 4x6 image
- Headshots should be cropped without too much extraneous background
Size your image. The Cal Poly Report uses three sizes generally. Dimensions are:
- Rectangle: 72 DPI. Portrait orientation is 600px by 900px. Landscape orientation is 900px by 600px.
- Square: 72 DPI. 600px by 600px.
- Full Column (only approved on a special basis): 72 DPI. 1600px by 900px or 900px by 507px
To ensure accessibility, please include alt text to be used for your image. This is a brief description of the image. You can read more about writing your alt text, and much more, on Cal Poly's accessibility page.
All items need to be submitted directly by your division's designated approver or contain a signed approval form (PDF). You can also download in a Microsoft Word format.
Administration and Finance
Cal Poly Corporation
Center for Innovation and Entrepreneurship
College of Agriculture, Food and Environmental Sciences
College of Architecture and Environmental Design
Orfalea College of Business
College of Engineering
College of Liberal Arts
College of Science and Mathematics
Eileen "Odie" Vavra
Faculty Staff Associations
Office of University Diversity and Inclusion (OUDI)
Information Technology Services
International, Graduate and Extended Education
Research and Economic Development
Strategic Enrollment Management
Includes: Admissions, Data Management, Financial Aid, Institutional Research, and Institutional Effectiveness
Student Affairs (including ASI)
University Development and Alumni Engagement
[email protected]">[email protected]
Includes: Academic Personnel, Civil Rights and Compliance, Human Resources, and Employee and Organization Development
Past Issues of the Cal Poly Report
Looking for a past issue of the Cal Poly Report? We have them archived.