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Cal Poly Report Submission Guidelines


The Cal Poly Report is our official employee newsletter, providing university news and listings for sponsored or sanctioned Cal Poly events. We publish the Cal Poly Report every Wednesday except during academic breaks. The newsletter is published monthly during summer quarter.

Submitting Your Listing

Your text, photos and designated approval form (if applicable) will need to be emailed to us with the subject line "For Cal Poly Report" by 12:30 p.m. the Friday before publication. 

Submissions received after the deadline will be printed in the next available issue. Submissions may run a maximum of three times.

Text Format

The text should follow a pyramid format and list the most important items first (name of event/guest, time, date, day and location), followed by a brief summary and contact details including a link if available. Your listing should be 150 words. We may edit submissions for length, style, clarity and consistency.


Your submission doesn't need to have an image. In fact, no image is better than the wrong image.

What's the right image? Try to choose images that are easily visible when sized down for the online newsletter. High-resolution photos are preferred.

  • Use photographs or illustrations
  • Avoid written information on your image
  • Avoid logos
  • Never use your department logo
  • Do not use versions of your flyer
  • We will crop to a standard format, typically a variation of a 4x6 image
  • Headshots should be cropped without too much extraneous background

Size your image. The Cal Poly Report uses three sizes generally. Dimensions are:

  • Rectangle: 72 DPI. Portrait orientation is 600px by 900px. Landscape orientation is 900px by 600px. 
  • Square: 72 DPI. 600px by 600px.
  • Full Column (only approved on a special basis): 72 DPI. 1600px by 900px or 900px by 507px

To ensure accessibility, please include alt text to be used for your image. This is a brief description of the image. You can read more about writing your alt text, and much more, on Cal Poly's accessibility page. 

Designated Approvers

All items need to be submitted directly by your division's designated approver or contain a signed approval form (PDF). You can also download in a Microsoft Word format.

President's Office

Academic Affairs

Keegan Koberl
[email protected]

Administration and Finance

Cindy Pilg
[email protected]


Eric Burdick
[email protected]

Cal Poly Corporation

Ellen Curtis
[email protected]

Krista Smith
[email protected]

Center for Innovation and Entrepreneurship

Stephanie Zombek
[email protected]

College of Agriculture, Food and Environmental Sciences

Haley Marconett
[email protected]

AnnMarie Cornejo
[email protected]

College of Architecture and Environmental Design

Alex Flores
[email protected]

Orfalea College of Business

Pat Pemberton
[email protected]

College of Engineering

Charlotte Tallman
[email protected]

College of Liberal Arts

College of Science and Mathematics

Nick Wilson
[email protected]

Eileen "Odie" Vavra
[email protected]

Faculty Staff Associations

Megan Rivoire
Office of University Diversity and Inclusion (OUDI)
[email protected]

Information Technology Services

Alison Robinson
[email protected]

International, Graduate and Extended Education

Britta Numair
[email protected]

Kennedy Library

Shelly Kurkeyerian
[email protected] 

Ashley Laguna
[email protected]  


Sasha Palazzo
[email protected]

Research and Economic Development

Allie Walter
[email protected]

Strategic Enrollment Management

Includes: Admissions, Data Management, Financial Aid, Institutional Research, and Institutional Effectiveness

Colleen Kasel
[email protected]

Student Affairs (including ASI)

Cynthia Lambert
[email protected]

University Development and Alumni Engagement

Sarah Thien
[email protected]

University Personnel

Includes: Academic Personnel, Civil Rights and Compliance, Human Resources, and Employee and Organization Development

Lisa Gray
[email protected]

Past Issues of the Cal Poly Report
Looking for a past issue of the Cal Poly Report? We have them archived